Privacy Policy
Date: 30 April 2026
The International Dendrology Society, owner of the Trees and Shrubs Online website (“IDS”, “TSO”, “we”, “us”, or “our”), is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and store personal data, particularly in relation to donations and fundraising activity conducted via our websites.
The IDS and TSO are operated in the United Kingdom and comply with applicable UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
For the purposes of data protection law, the IDS acts as the data controller for personal data collected through this website.
For any privacy-related queries, please use the email address in the footer of this page.
1. What data we collect
Donations
Name and email address
Donation amount, currency, and frequency
Transaction details (from our payment provider)
Gift Aid (UK taxpayers)
Name and address
Confirmation of UK taxpayer status
Technical data
IP address, country, browser/device
Basic usage data (e.g. pages viewed)
Preferences
Your choices on the site (e.g. dismissing fundraising messages)
2. How we use your data
To process donations and manage recurring payments
To claim Gift Aid from HMRC (where applicable)
To send donation confirmations or respond to enquiries
To improve the website and user experience
If consent has been given, to send occcasional news updates about the IDS and TSO
3. Payment processing
We use Stripe to process payments securely. We do not store full card details.
4. Data storage and retention
Donation records: retained for accounting purposes
Gift Aid records: kept for at least 6 years
Technical data: kept only as long as necessary
Data is stored securely on our servers.
6. Sharing data
We do not sell your data. We may share it with:
Payment providers (e.g. Stripe)
Authorities if required by law
7. Cookies and local storage
We use minimal cookies/local storage to:
Remember preferences
Improve functionality
8. Your rights
You have the right to access, correct, or request deletion of your data, and to object to certain processing.
Contact the email address in the footer of this page.
You may also complain to the UK Information Commissioner’s Office (ICO).
9. Updates
This policy may be updated periodically. Changes will be posted on this page.